Exhibit Space Information

Exhibit Space Fees
$31 sq. ft. for inline
$36 sq. ft. for premium (corner booths)
$36 sq. ft. for islands

For larger configurations, please contact Erika Ortiz at Erika@surgery.org

Click here to see standard booth set-up options

Exhibit Space Rental Includes:

  • 8' high black and cream draped back-wall
  • 36'' high sidewalls
  • Identification sign, which includes company name and booth number (inline booths only)
  • Six complimentary booth personnel badges per 10’x10’ booth (additional badges are available for purchase at $50 each)
  • Admittance to General Sessions (Exhibitor Badge required)
  • Booth Description in Program Book and meeting application
  • Company listing on the meeting website with a link to your website (if provided by exhibitor)
  • Two box lunches per booth space, per day will be provided on Saturday, Sunday and Monday. Additional lunches can be purchased in advance. Box lunches cannot be purchased on site.
  • Two complimentary Welcome Reception Tickets are provided per space (additional tickets available for purchase)

Exhibit Space Assignment
Booth space is assigned on a point scale system. The factors that are considered in assigning space are: (1) The exhibitor’s record of participation in previous Society meetings, (2) Sponsorship Participation, (3) The date the application and deposit are received, (4) The exhibitor’s requests, including proximity to other exhibitors, (5) The number of booths requested, and (6) The type of product or service being displayed.

The Application for Exhibit Space and Rules and Regulations and deposit must be received by November 12, 2012 to guarantee booth assignments based upon the point system. Any contracts received after November 12, 2012 will be assigned on a space available, first-come, first-served basis only. The Aesthetic Society does its best to accommodate all exhibitors’ wishes, but unfortunately, this may not be possible in every situation.

Booth Payments
Contracts received by November 12, 2012, require 50% deposit. The balance is due by March 1, 2013. Application for Exhibit Space and Rules and Regulations forms received after this date must include payment in full.

Cancellations
Cancellations must be in writing. Booth fees cannot be refunded unless the cancellation is received prior to March 1, 2013. Cancellations received after this date will not be refunded unless the space is sold by ASAPS to another exhibitor. A 25% administrative fee of the total booth cost will apply to ALL refunds.

Booth Descriptions
Descriptions must be submitted online. You will receive an email with your log in and password to submit your 50 word description by January 18, 2013. Information not submitted by the deadline will result in your booth description not being included in the Annual Meeting Program Book. (Acceptance of an exhibit or printed description does not imply ASAPS/ASERF endorsement of the product or service.)
A copy of the Annual Meeting Program Book may be acquired at the Exhibitor Registration Desk.

Exhibitor Breakfast
Please join the Exhibits Committee, Aesthetic Society Staff and members of the Exhibitors’ Advisory Committee for a complimentary hot breakfast buffet on Monday, April 15th at 7:30 am in the exhibit hall. We look forward to hearing your suggestions and comments about our show so that we can provide better services. Your participation is crucial to improving your experience at future meetings. You will receive an email with your log in and password to submit your RSVP.

Private Events
Any and all requests for meeting space during the ASAPS/ASERF Annual Meeting must be booked with the Central Office. Function requests are on a first-come, first-served basis. All requests for meeting or functions should be submitted EARLY to guarantee your first choice of space, date and time.

Please complete the Function Space Request form and return to ASAPS/ASERF Central Office by March 1, 2013 if you wish to schedule a function. Affiliate events are restricted to times that do not conflict with the ASAPS/ASERF educational program.

Exhibitor Representative
The exhibiting company will name one person as its duly authorized representative, who is responsible for the exhibit and hereby accepts and assumes all responsibility for all representatives or alternates in attendance at its exhibit throughout all exhibit periods. If at any time, the Representative for your company changes, you must contact the Exhibits Manager. All material will be sent to the attention of the person listed on the Application for Exhibit Space. Only employees of the exhibiting companies may register as exhibitors for the meeting.

All representatives must remain in the booth space at all times. Solicitation in the aisles is not allowed.

See Conducts of Exhibits. It is ASAPS/ASERF policy that ONLY convention registrants, whether physician, guest or bona fide exhibitor be allowed in the exhibit area.

Badges
A total of six badges may be issued for each booth space in order to provide adequate staffing for the booth and ensure break and lunchtime coverage. Only four exhibitor representatives may occupy each booth space at one time. The fee for each additional badge is US $50. Name badges are required for entrance to the Exhibit Hall.

Any representative who registers on-site must bring a business card or a letter with the exhibiting company name or be accompanied by a pre-registered representative. ALL badges made on-site at the meeting will be US $50 each, regardless of the number allotted. No Exceptions.

The deadline for name badge registration is Friday, March 1, 2013.

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